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6 Tips to Efficient Mail Management

Even though we're living in an electronic world, snail mail is here to stay. However, there are quite a few things you can do to make your mail sending and receiving duties easy and effective.

Sorting

As soon as the mail arrives or at a designated time each day, sort it. Don't let it pile up. Do it before your next mail delivery.

Opening

Since a large portion of mail can be immediately tossed, open your mail over the trash can.

Responding

A great way to take care of incoming mail questions is to hand write a note on the original letter and mail or fax it back immediately. In many cases, there's no need to take the time to type a formal note back.

Sending

Create your own mail station. Include:

Self-stick

Instead of licking envelopes to seal them, get the self–stick kind. If they are outside of your budget, use a water squeeze bottle with a sponge designed specifically for this purpose or a glue stick. This is especially helpful and time saving if you have to seal a volume of envelopes. Also, use self–adhesive stamps.

Stock up

If you are constantly mailing things, gather 100 envelopes, 100 stamps, and 100 return address labels. Pre–stamp and pre–label the envelopes so they're ready to go when you need them.

Save a trip to the post office and order your stamps by mail or fax. Don't buy just a few stamps at a time. Buy at least 100 or more.

Author information: Maria Gracia is the author of Finally Organized, Finally Free. For more information about organizing your office, home, or life, go to Gracia's Web site, Get Organized Now.


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