What type of records storage do you need?
Corrugated storage box
Ideal for: Storing outdated records that you will not need to access regularly.
- Corrugated box has a lift–off lid.
- Can be stacked on top of one another.
- Typically holds letter– or legal–size documents. Some models can hold a combination of letter– and legal–size documents.
- Sample dimensions are 10"H x 12"W x 15"D for a letter or legal box and 10"H x 15"W x 24"D for a combo box.
- Reinforced side handles allow for easy carrying.
- Typically a light–duty box offers single–wall construction, a medium–duty box offers double–wall construction, and a heavy–duty box offers triple–wall construction. Each wall of construction adds to the box’s overall strength and resilience.
- Each box can hold between 200 and 250 lbs.
- Some models offer plastic channels on the inside of the box to support hanging files.
For fast assembly, look for quick–fold boxes that require no folding or taping. They pop into position with one easy movement and close easily and securely when an attached string is wrapped around a button. Quick–fold boxes are also suitable for packing and moving your office or home.
Corrugated storage drawer
Ideal for: Storing records that you will need to access regularly.
- Has pull–open front drawer (as filing cabinets do).
- Corrugated drawers can be stacked a maximum of between 5 and 10 high. Some models feature interlocking steel side channels and cross beams for added stability. The interlocking channels allow you to connect boxes vertically and horizontally, forming filing–cabinet–like structures.
- Typically holds check–, letter–, or legal–size documents.
- Sample dimensions are 4 1/2"H x 8 3/4"W x 24"D for the check–size drawer, 10 1/4"H x 12 1/8"W x 24"D for the letter–size drawer, and 10 1/4'H x 15 1/4"W x 23 1/2"D for the legal–size drawer.
- Has a reinforced handle for opening the drawer and a label area for tracking which files are stored in the drawer.
- Typically a light–duty storage drawer offers single–wall construction, a medium–duty drawer offers double–wall construction, and a heavy–duty drawer offers triple–wall construction. Each wall of construction adds to the drawer’s overall strength and resilience.
- Each drawer can hold between 200 and 250 lbs.
Black, white, gray, and natural cardboard–colored storage drawers.
If you store records in your business’ basement, be sure there is clearance between the floor and the boxes to protect your files against potential flooding. A wooden palette should do the job.
Plastic portable storage container
Ideal for: Files that need to be transported within the office or from one location to another. Can also provide additional filing space when a desk’s built–in file drawers are full.
- Generally made of industrial–strength plastic with built–in rails to accommodate hanging files and usually include a lift–off lid. Lid should snap shut to keep items secure.
- Holds legal– or letter–size documents.
- Some models are designed as a cart that can be wheeled from location to location. Some of the mobile carts offer a lower shelf for added storage. Other plastic storage containers need to be hand–carried.
- Sample dimensions are 11"H x 15"W x 18"D for a hand–tote container and 17 3/4"H x 21 3/4"W x 14 1/4"D for a cart system. Usually tucks under most work surfaces.
A variety of colors, including black, white, blue, and gray.
Steel mobile filing cart
Ideal for: Files that need to be transported within the office or from one location to another. Cart is typically open, making it easier to access files.
- Steel frame with four casters for mobility and built–in rails to hold hanging files.
- Holds letter–, legal– or data binder–size files. For maximum versatility look for a cart with adjustable rail depth to hold all three sizes.
- Some carts offer two levels of filing, featuring a slide–out bottom file. These carts hold between 80 and 160 files, depending on the overall size of the cart.
- Sample dimensions for mobile carts are 17 1/4"W x 13"D x 21 1/4"H.
- Most mobile filing carts require some assembly.
If you have a records room, one person should maintain it, keeping track of which records have been removed and by whom.
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