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Managing your office supplies
Q: We are constantly running out of supplies. One week we're out of printer toner, the next we're out of paper. Which supplies should I always have on hand? What can I order on an as–needed basis?
A: First, the best way to keep track of the supplies you regularly use in your office is to make an office supplies checklist. Be sure you organize it by main category and then list the individual supplies under each.
For instance:
Mailing Supplies
- Bubble wrap
- Catalog envelopes
- Disk mailers
- Letter envelopes
- Padded envelopes
- Sealing tape
- Shipping labels
- Shipping paper
Once you have your office supplies checklist, post it in a prominent place. As supplies run low, you or other staff members, can place a checkmark next to those supplies that must be ordered. Then, once a week, an assigned person can order everything needed.
Most offices should be well stocked with paper clips, tape, pens, highlighters, file folders, paper, and other everyday items. Of course, it's such a cinch these days to get needed office supplies delivered so it's generally not a huge problem if you notice that you're running low on something. Most likely, it can be delivered to you by the next business day.
Editor's note: Use Gracia's office supply checklist to get started.
Some issues discussed in the expert forum are complex and continually changing.We recommend you consult a professional advisor about your specific circumstances, needs, and applicable laws. More details.