How many email messages are sitting in your inbox? If your email system is slow to send, receive, and open emails the answer is likely too many.
To speed up your email performance and save valuable space on your server or hard drive, you’ll need to do some purging and some printing.
Scrutinize all of your saved emails and aggressively delete old messages. Establish some rules. For example, delete any messages that have been sitting in your inbox for more than a month.
Ideally, your inbox should only contain new, unread emails and those to which you still need to respond. Remember, "the majority of your email doesn't need to be saved. Whenever possible, read each email once, then delete. If you do this regularly, you'll have far less email clutter," says Jan Jaspar, author of Take Back Your Time: How to Regain Control of Work, Information, and Technology.
No doubt you will have emails that you want and need to save. To prevent piles of unorganized, printed emails from piling up on your desk, start an email binder. Divide your binder by topic, project, department, or sender using binder indexes. This way you can print important emails, archive them in a binder, and still free up inbox space.