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Learn More About Labels

What kind of labels do you need?

Address labels


Ideal for:  Standard–size envelopes (#10). Use for recipient's address or return address.

Key features:

  • Choose self–adhesive labels to speed up the packaging process.
  • For maximum readability, use labels that are approximately 1" x 2 5/8" or larger.
  • Typically come in 8 1/2" x 11" sheets that easily feed into laser and inkjet printers. Labels that work with dot matrix (pin–fed) are also available.
  • Look for compatibility with popular software packages such as Microsoft® Word, WordPerfect®, and Avery® LabelPro.

Tip: The United States Postal Service recommends using a minimum font size of 10 to 12 when printing labels.


Shipping labels


Ideal for: Packages and larger envelopes.

Key features:

  • Choose self–adhesive and pre–printed with to and from fields to speed up the addressing and packaging process.
  • For maximum readability and resolution of images, use labels that that are approximately 2" x 4" or larger.
  • A matte coating provides vibrant, high resolution of text, images, and colors.
  • Typically comes in 8 1/2" x 11" sheets that easily feed into laser and inkjet printers. Labels that work with dot matrix (pin–fed) are also available.
  • Look for compatibility with popular software packages such as Microsoft® Word, WordPerfect®, and Avery® LabelPro.

Tip: The United States Postal Service recommends using a minimum font size of 10 to 12 when printing labels.


File folder labels


Ideal for: Hanging and standard top–tab file folders.

Key features:

  • Choose labels with permanent adhesive to prevent lifting and curling. However, removable labels are best if you reuse file folders.
  • To make filing and retrieval easier, opt for labels with a color–coded strip. Some also come pre–lettered for alphabetical filing.
  • Typically come in 8 1/2" x 11" sheets that easily feed into laser and inkjet printers. Labels that work with dot matrix (pin–fed) are also available.
  • Look for compatibility with popular software packages such as Microsoft® Word, WordPerfect®, and Avery® LabelPro.

What’s available: 1/3 cut is the most commonly used size. These labels generally hold up to three typewritten lines.


End-tab file labels


Ideal for:  End–tab and open shelf file folders.

Key features:

  • Color–coded and pre–printed in alphabetical, numerical, and monthly filing formats, which can make setting up new files, retrieval, and re–filing faster.
  • Look for self–adhesive labels that easily wrap around the end tab.
  • Opt for scored (creased) labels to insure easy and even folding of labels around tabs.

What’s available: Typically 1 1/4" x 1" before folding. Packages typically come with a variety of colors.


Standard labels


Ideal for: General office use. Create efficient and effective filing, routing and identification systems.

Key features:

  • Choose self–adhesive labels that stick to any surface to speed up the labeling process.
  • For easy and quick labeling, look for pre–printed fragile, confidential, etc. labels.
  • Look for labels that accept typed, stamped, or written info.
  • Unlike labels designed specifically for mailing, media, or files, these labels may need cutting or trimming to fit the specified space.

What’s available: Available in a variety of sizes and shapes. Assorted colors include fluorescent red, blue, green, yellow, and orange.


CD/DVD labels


Ideal for: CDs and DVDs. Identify and organize multimedia presentations, back–ups, MP3 downloads, music, digital photos, client and family data stored on CDs and DVDs.

Key features:

  • Generally round so the label fits right on a 4½" CD or DVD. Commonly white or clear.
  • Manufactured with a special adhesive designed to stick to CDs and DVDs – won’t peel off and damage CD/DVD drives.
  • Print from any inkjet or laser printer.
  • Look for compatibility with popular software packages such as Microsoft® Word, WordPerfect®, and Avery® LabelPro if you plan to design and print your labels.

What’s available: All–in–one CD labeling kits. Include design software (with ready–to–use backgrounds, photos, and clip art), a limited number of labels, a limited number of plastic CD carrying cases, and a label applicator that accurately centers the label on the CD/DVD.


Media labels


Ideal for: Videotapes, audiotapes, diskettes, and zip drives.

Key features:

  • Look for labels with a special adhesive designed to stick to the specified media format.
  • If you reuse your videotapes, audiotapes, diskettes, and zip drives, opt for removable labels, if not, choose permanent labels which are less likely to curl and lift.
  • Color–coded media labels can make organizing easier.
  • Look for compatibility with popular software packages such as Microsoft® Word, WordPerfect®, and Avery® LabelPro if you plan to design and print your labels instead of handwriting them.

What’s available: Typically come in 8 1/2" x 11" sheets that easily feed into laser and inkjet printers.


Stick-on name badge labels


Ideal for:  Making name tags that only need to be worn once for a short time.

Key features:

  • Look for removable adhesive that won’t leave residue on garments.

What’s available: Typically come in 8 1/2" x 11" sheets and dot matrix format for easy and fast printing.


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