Wood/Veneer 2 Drawer File Cabinets

Keeping documents and files organized helps increase productivity and reduces clutter in the workspace, and a 2-drawer wood file cabinet is one way to store large quantities in one location. Two-drawer files stack easily to increase storage space and come in several different styles and color choices to suit most offices. Staples® carries a selection of file cabinets and desk accessories to complete any home or business office.

Choosing a 2-Drawer Wood File Cabinet
The two main types of filing cabinets are vertical and lateral files. Vertical files take up less wall space because they are designed with deep drawers. They offer maximum storage and are made for long-term storage and less frequently accessed files. Vertical files feature long rails used to suspend files in folders by their open ends. This method makes it possible to file individual sheets of paper without removing the files from the drawer.

Two-drawer lateral file cabinets are ideal for small rooms because they tend to hug the wall and take up less interior space. They come in several different lengths and widths depending on how much space is needed. Most 2-drawer files fit easily under a desk and provide plenty of counter space for holding additional items or to serve as an extra work area.

Options for 2-Drawer Wood File Cabinets
Security is sometimes a concern when storing files. A file cabinet with a built-in lock helps prevent unauthorized access to sensitive documents. Built-in frames make it easy to set up a hanging file system, and full-extension ball bearing systems make it easy to pull the drawers in and out and to reach items in the very back. Anti-tilt mechanisms prevent the cabinet from tipping over when the drawers are fully extended.

Cabinets on casters make it easy to move as needed, while hollow-core designs are lightweight and easy to move when re-configuring the layout of a room. Opt for solid-wood cabinets with ornate handles to blend in with other furnishings and to provide an executive look. You can also choose between cabinets that hold both letter and legal-sized files.

What Are the Benefits of Keeping Hard Copies in a 2-Drawer Wood File Cabinet?
Some industry standards require that hard copies or signature copies be kept for a certain number of years, including some financial information. Hardcopy storage reduces the risk of electronic file theft and reduces the likelihood of permanent loss. For companies that have been in business for many years, going to all digital storage of files may be expensive as well as time-consuming.

What's the Optimal Way to Organize a 2-Drawer Wood File Cabinet?
Make a list of files that are needed and create folders for every subject. Include a miscellaneous file to handle everything that does not have a permanent folder. Include extra folders for when new list items are added. Label the top of the folders and the outside of each drawer to make it easy to reference the contents. Keep a basket on a nearby work surface to put papers that need to be filed.

How Long Should Hard Copies Be Kept in a 2-Drawer Wood File Cabinet?
The length of time to maintain hard copies depends on what the information is and what industry the information is for. Some papers like deeds and titles should be kept forever. Tax papers should be maintained from three to seven years depending on the circumstance.