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Epson ES-500WR Wireless Duplex Receipt & Document Scanner with Accounting SoftwareEpson ES-500WR Wireless Duplex Receipt & Document Scanner with Accounting Software
26% off
369.99
Item #24358198
Model #B11B228201R
  • Wirelessly scan to your smartphone, tablet or computer — plus online cloud storage accounts2; PC and Mac compatible
  • Premium accounting features1 — automatically extract data from receipts and invoices, and export to QuickBooks® Online or Excel
76
$369.99
Reg.  $499.99
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Epson ES-400 High-Speed Duplex Desktop Color Document Scanner, Auto Document FeederEpson ES-400 High-Speed Duplex Desktop Color Document Scanner, Auto Document Feeder
329.99
Item #2509329
Model #B11B226201
  • Desktop scanner with USB connection is ideal for your home or office
  • 600 x 600 dpi optical resolution for good-quality printed text and images
540
$329.99
1Each
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Brother ADS-1200 Desktop Scanner for Documents with Duplex, WhiteBrother ADS-1200 Desktop Scanner for Documents with Duplex, White
199.99
Item #24420020
Model #ADS1200
  • Desktop scanner with micro USB connection is great for your home or office
  • 600 x 600 dpi optical resolution for good-quality printed text and images
39
$199.99
1Each
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Epson ES-500W Wireless High-Speed Duplex Desktop Document Scanner, Auto Doc FeederEpson ES-500W Wireless High-Speed Duplex Desktop Document Scanner, Auto Doc Feeder
399.99
Item #2509328
Model #B11B228201
  • Desktop scanner with wireless and USB connections is ideal for your home or office
  • 600 x 600 dpi optical resolution for good-quality printed text and images
436
$399.99
1Each
Free delivery
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Brother ADS-2200 Color Desktop Scanner for Documents with Duplex, GrayBrother ADS-2200 Color Desktop Scanner for Documents with Duplex, Gray
14% off
289.99
Item #2763776
Model #ADS2200
  • Fast scan speeds for increased efficiency. High-speed, single-pass duplex scanning of color and Black &White documents at speeds up to 35 ppm.
  • Saves space with a smaller footprint. Smaller than a typical desktop scanner and a lightweight design makes it ideal for most home office and business environments.
81
$289.99
Reg.  $339.99
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Epson ES-50 Compact Lightweight Sheetfed Mobile Color Document ScannerEpson ES-50 Compact Lightweight Sheetfed Mobile Color Document Scanner
119.99
Item #24383299
Model #B11B252201
  • Fastest/lightest mobile single-sheet-fed doc scanner
  • Scan documents in as fast as 5.5 seconds per page
143
$119.99
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Canon imageFORMULA R40 Office Document Scanner, WhiteCanon imageFORMULA R40 Office Document Scanner, White
267.99
Item #24424091
Model #4229C001
  • Stay organized: Easily convert your paper documents into searchable digital formats or scan directly to the cloud
  • Reliably handles many different document types: Receipts, photos, business cards, reports, contracts, long documents, thick or thin documents, and more
6
$267.99
1Each
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Brother DSmobile DS-740D Duplex Portable Scanner WhiteBrother DSmobile DS-740D Duplex Portable Scanner White
15% off
109.99
Item #24434031
Model #DS740D
  • Portable scanner with USB connection for easy and fast on-the-go scanning
  • 600 x 600 dpi optical resolution for good-quality printed text and images
25
$109.99
Reg.  $129.99
1Each
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Brother DSmobile DS-640 Portable Scanner WhiteBrother DSmobile DS-640 Portable Scanner White
18% off
89.99
Item #24434030
Model #DS640
  • Portable scanner with USB connection for easy and fast on-the-go scanning
  • 600 x 600 dpi optical resolution for good-quality printed text and images
22
$89.99
Reg.  $109.99
1Each
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Epson ES-60W Wireless Compact Lightweight Sheetfed Mobile Color Document Scanner
18% off
129.99
Item #24383300
Model #B11B253201
  • Extracts data from receipts
  • Nuance OCR creates searchable PDFs and editable Word and Excel files
178
$129.99
Reg.  $159.99
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A sheet-fed scanner offers an efficient means of creating digital copies of documents, either in large or small quantities. Many different models are available to meet a range of needs, whether the project involves color documents, ID cards, or older documents with degraded text that's harder to read. Digital backups also make it easier to destroy excess hard copy documentation and free up storage space. Browse Staples for scanners and accessories for home and office requirements. 

Setting up a desktop scanner
Many sheet scanners require the installation of specific software to function correctly. This allows for the selection different image formats, such as TIFF or PDF files, as well as scanning in color or grayscale. Software comes included or is available for download, along with the purchase of the scanner. Other aspects of proprietary scanner software involve setting up a scanning file path or configuring cloud storage.

A wireless scanner communicates directly with a computer, and some even pair with mobile devices like smartphones and tablets. Other scanners connect via USB with high transfer speeds enabling rapid saving of files to the computer or to a connected external drive. A portable sheet scanner is an especially convenient option for business travel.

Types of scanned documents
A sheet-fed scanner handles a wide range of document types, both letter-size and legal-size. Many are also able to scan small items like IDs and business cards. When there's a large volume of sheets to scan, look for a setting to disregard blank pages, ensuring proper and complete scanning of double-sided sheets. This also prevents an excessive number of pages from showing up in the scan.

Raise or lower the scanning resolution as needed to pick up details, especially with older documents that are themselves copies. Keep in mind that more detailed scans mean larger files that take up more digital storage space.

How is scanning volume calculated?
While some workplaces only require occasional document scans, others may have larger scanning needs due to special projects. In these cases, a sheet-fed scanner rated for high volumes is the better option. Typically, high volume means hundreds or even thousands of pages users can scan on a daily basis. High-volume scanners also have large tray capacities and rapid scanning rates, allowing them to scan bigger batches more quickly. This increases efficiency so that the completion of the scanning project meets its deadline.

Can a scanner create searchable documents?
Searching manually through a scanned document for specific information is time-consuming and may be prone to error. Scanners create searchable documents similar to other text documents in that they locate and highlight specific text. This takes the user to the relevant document page and section, saving the time and effort of a line-by-line search.

What maintenance does a scanner need?
Scanners typically have parts that wear out with use and require replacement. These include picks that lift up sheets for scanning and rollers that guide them through the scanner. Scanner software features tracking programs that alert users when these parts are in need of replacement. Rollers need periodic cleaning to remove buildup.