Document Scanners

Digitize your paperwork with the right document scanners for business, office, or home use. They're available in a variety of designs with unique features like document feeders, connectivity options, resolutions, scan speeds, and maximum document sizes. There are different types of scanners and accessories at Staples to meet diverse office needs.

High-resolution scanners for business
For business purposes, consider document scanners with duplexing features that scan both sides of a page automatically. For scanning high volumes of documents, whether receipts, certificates, or forms, consider high-speed scanners that can scan more than 70 pages per minute. opt for scanners with a higher duty cycle of up to 35,000 pages per day to handle intensive scanning tasks. Such scanners are ideal for busy law firms, insurance agencies, and government offices. Some offer high-resolution scanning at 1200 x 1200 dots per inch, which produces quality images so that users can see information clearly.

Scanners come with different connectivity features including USB, ethernet, and wireless connection capabilities to transfer files. Others can upload scans straight to the cloud for convenient sharing to other offices. Scanning devices come in various sizes that support small and large paper scanning with dimensions ranging from 4 x 6 inches for small items like work identification cards and passport photos. Larger options that can scan A3 and A4 size papers are suitable for scanning legal and other large documents.

Compact and portable scanners
Select scanners come with compact form factors to enhance portability. Such options also occupy little space and are suitable for home offices and other offsite work. Desktop scanners with sheet-fed or flatbed feeders designs handle a lot of paperwork and are easy to load. Consider desktop scanners with automatic document feeders that hold 20 to 50 sheets to save time and labor. Magnetic card readers read and scan encoded information to authenticate driving licenses, credit cards, and badge passes.

Types of document scanners
Flatbed scanners have large glass surfaces with lid covers to hold sheets, photos, and documents when scanning. Overhead scanners use high-resolution cameras and moving light bars to scan and store books in video form. They're fast and produce quality image scans. Pen scanners have tips that users slide over texts to scan specific parts of a document. For scanning large volumes of paperwork, consider sheet-fed scanners with large feeder capacities ideal for schools, offices, and mid-sized businesses. Use barcode scanners with readers to detect bar codes on products.

What scanners convert files directly to PDF?
Scanners with PDF scanner tools or software can convert scanned documents to PDF files for users to search, edit, and share them.

Are document scanners usable with different operating systems?
Compatibility with other devices depends on the operating system of the scanners. Consider scanners that work with laptops, phones, desktops, and tablets running Windows, iOS, Android, Chrome, macOS, or Ubuntu for use in diverse environments like large offices.

What is the advantage of optical character recognition in scanners?
Optical character recognition is a technology that detects text from images and documents so that users can search, edit, or format them. They reduce the cost and time spent on manual data entry.